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British American Tobacco Maternity Pay Calculation Deployment 

Saint-Gobain



British American Tobacco

London, England
www.bat.com

Industry:

Tobacco

Employees:

2000 in the UK

Oracle Products & Services:

PeopleSoft Enterprise Human
Capital Management
Oracle 11g

“BAT has benefitted from a reduction in manual intervention for calculations, whilst ensuring that the payments are accurate and compliant.”


Jenny Pegg UK
Payroll and Projects Manager

 

British American Tobacco plc (BAT) is a British multinational tobacco company headquartered in London with over 60,000 staff worldwide

BAT's PeopleSoft solution was implemented by Cedar in 2003, and is now hosted, maintained and supported by Cedar as part of a long-standing Managed Services agreement.

BAT use PeopleSoft primarily as a payroll system due to the flexibility offered by the Global Payroll module. They use basic HR functionality, as required to support payroll. They do not process absences in PeopleSoft.

Challenges:

  • Requirement to automate the calculation of Statutory Maternity Pay (SMP) and Company Maternity Pay (CMP).
  • Calculations were to be part of payroll calculation process but should not require absence event processing.
  • The solution must comply with all legislation and company policy but with minimal ongoing maintenance.
  • Absence and Maternity Leave data was not to be stored in PeopleSoft, only recorded on Job Data.

Solution:

  • A Maternity Pay calculation was built into the payroll process.
  • All aspects of SMP and CMP were calculated, including Average Weekly Earnings and statutory rates.
  • Start and End dates determined using Effective Dates from Job Data for specific Actions.
  • The Expected Week of Childbirth was the only value that required manual entry (Supporting Element Override).
  • Where possible Oracle delivered elements were used, as these will be updated by Oracle annually with new rates, reducing ongoing maintenance effort for BAT.
  • Eligibility checks were performed using delivered rules defined on the Absence Parameters page.
  • The solution reduces manual effort required to calculate payments each month and keying of payments.
  • The solution gave greater accuracy; errors were found with previous manual process while testing the new solution
  • The solution went live with October 2013 payroll.

 
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